This Policy describes the information that we gather from or about you, how we use and disclose such information, and the steps we take to protect such information. By using the Service, you consent to the privacy practices described in this Policy, which is incorporated into and is subject to the Host Committee Terms of Service.
Information We Collect on the Service
We may collect various information about you, including the following:
- User-provided Information. When you use the Service, we may collect information about you, including your name, contact information, geographic area or preferences and we may link this information with other information about you. You may provide us with and we may collect information in various ways on the Service. For example, you provide us with information when you register for an account, use the Service, sign up for our newsletter, volunteer with the Host Committee, sign up for a contest or promotion on the Service, connect with the Service using a third party service (such as Facebook), or send us customer service-related requests. If you apply to be a volunteer, we may also collect additional information in connection with your application, such as your social security number, ethnicity and gender information, and photographs.
- Information from Other Sources. We may obtain information from third parties and other sources outside of the Service.
How We Use the Information We Collect
We use information we collect on the Service in a variety of ways in providing the Service and operating our business, including the following:
- We use the information that we collect on the Service or from other sources to operate, maintain, enhance and provide all features of the Service, to provide services and information that you request, to respond to comments and questions and otherwise to provide support to users, and to process and deliver entries and rewards in connection with promotions that may be offered from time to time on the Service.
- We use the information that we collect on the Service to understand and analyze the usage trends and preferences of our users, to improve the Service, and to develop new products, services, features, and functionalities.
- We may use your email address or other information we collect or that you may provide to contact you for administrative purposes such as customer service or to send communications, including updates on promotions and events, relating to products and services offered by us and by third parties with whom we work, and for marketing and advertising purposes.
When We Disclose Information
Except as described in this Policy, we will not disclose your information that we collect on the Service to third parties without your consent unless otherwise required by law. We may disclose information to third parties if you consent to us doing so, as well as in the following circumstances:
- Any information that you voluntarily choose to include in a publicly accessible area of the Service, such as on forums, will be available to anyone who has access to that content, including other users.
- We work with third party service providers to provide website, application development, hosting, maintenance, and other services for us in order to maintain the Site and Services and provide, improve, and personalize the Site and Services, including to fulfill a request for our products, programs, or services. These third parties may have access to or process your information as part of providing those services for us. Generally, we limit the information provided to these service providers to that which is reasonably necessary for them to perform their functions, and we require them to agree to maintain the confidentiality of such information.
For example, in order to provide and market our Site and Services, we may share your data with the following entities:
- Rosterfy. For purposes of collecting volunteer information.
- MailChimp. For purposes of communicating with volunteers and Site visitors.
- The National Football League. For purposes of conducting background checks required of all volunteers.
- Certain Government Agencies. For purposes of conducting background checks required of all volunteers.
We may disclose your information if required to do so by law or in the good-faith belief that such action is necessary to comply with state and federal laws (such as U.S. copyright law), in response to a court order, judicial or other government subpoena or warrant or other judicial process, or to otherwise cooperate with law enforcement or other governmental agencies.
We also reserve the right to disclose your information that we believe, in good faith, is appropriate or necessary to (i) take precautions against liability or establish legal defenses, (ii) protect ourselves or others from and/or to prevent fraudulent, abusive, or unlawful uses or activity, (iii) investigate and defend ourselves against any third-party claims or allegations, (iv) protect the security or integrity of the Service and any facilities or equipment used to make the Service available, or (v) protect our property or other legal rights (including, but not limited to, enforcement of our agreements), or the rights, property, or safety of others.
We may make certain aggregated, automatically-collected, or otherwise non-identifiable information available to third parties for various purposes, including (i) compliance with various reporting obligations; (ii) for business or marketing purposes; or (iii) to assist such parties in understanding our users’ interests, habits, and usage patterns for certain programs, content, services, promotions, and/or functionality available through the Service.
We may also disclose your information in manners that may be described to you in a notice to you at the time the information is collected as permitted by law.
You may decline to share certain information with us, in which case we may not be able to provide to you some of the features and functionality of the Service. If you wish to access or amend information we hold about you, you may contact us at firstname.lastname@example.org. Please note that we may retain certain information as necessary for prevention of fraud and abuse, enforcing our agreements, satisfaction of legal obligations, resolving disputes, or as otherwise permitted by law.
If you receive commercial email from us, you may unsubscribe at any time by following the instructions contained within the email. You may also opt out from receiving commercial email from us by sending your request to us by email at email@example.com or by writing to us at the address given at the end of this policy. Please be aware that if you opt out of receiving commercial email from us or otherwise modify the nature or frequency of promotional communications you receive from us, it may take up to ten business days for us to process your request, and you may continue receiving promotional communications from us during that period. Additionally, even after you opt out from receiving commercial messages from us, you may continue to receive certain transactional or administrative messages from us, including legal notices or notices about your account or the Services.
Do-Not-Track is a public-private initiative that has developed a “flag” or signal that an Internet user may activate in the user’s browser software to notify websites that the user does not wish to be “tracked” by third-parties as defined by the initiative. The online community has not agreed on what actions, if any, should be taken by the websites that receive the “do not track” signal, and therefore Do-Not-Track is not yet standardized. Please note that the Site does not alter its behavior or use practices when we receive a Do Not Track signal from your browser.
Links to Other Sites
Protecting the privacy of young children is especially important. Our Service is intended for general audiences and is not directed to children under the age of 16 We do not knowingly collect personal information from children under the age of 16 without obtaining parental consent. If you become aware that an individual under 16 years of age has provided us with personally identifiable information without parental consent, please contact us at firstname.lastname@example.org or by writing to us at the address given at the end of this policy. If we become aware that an individual under 16 years has provided us with personally identifiable information without parental consent, we will take steps to remove the data as permitted by law.
We use safeguards that are designed to protect the integrity and security of information that we collect and maintain. Please be aware, however, that we cannot fully eliminate all risks associated with the storage and transmission of personally identifiable information.
The Service is hosted in the United States and is intended for visitors located within the United States. If you choose to use the Service from another jurisdiction with laws governing data collection and use that may differ from U.S. law, then please note that you are transferring your personal information outside of those regions to the United States for storage and processing. Also, we may transfer your data from the U.S. to other countries or regions in connection with storage and processing of data, fulfilling your requests, and operating the Service. If you are located outside of the United States, the transfer of personally identifiable information is necessary to provide you with the requested information, products, and services and/or to perform any requested transaction. By providing any information, including personal information, on or to the Service, you acknowledge and consent to such transfer, storage, and processing.
California Privacy Rights
Under Section 1798.83 of the California Civil Code, residents of California have the right to request from a business, with whom the California resident has an established business relationship, certain information with respect to the types of personal information (as defined by California law) the business shares with third parties for those third parties' direct marketing purposes, and the identities of the third parties with whom the business has shared such information during the immediately preceding calendar year. To exercise your rights, you may make one request each year by emailing us at email@example.com with "Request for California Privacy Information" in the subject line and in the body of your message. Be sure to provide in the request sufficient information to properly identify you and/or the members of your family.
Changes and Updates to this Policy
Please revisit this page periodically to stay aware of any changes to this Policy, which we may update from time to time. If we modify this Policy, we will make it available through the Site or Service, and indicate the date of the latest revision. Your continued use of the Service after the revised Policy has become effective indicates that you have read, understood and agreed to the current version of this Policy.
Our Contact Information
Please contact us with any questions or comments about this Policy, your information, our use and disclosure practices, or your consent choices by email at firstname.lastname@example.org
Miami Super Bowl Host Committee, Inc., The Miami Tower, 100 S.E. 2nd Street, Suite 2310, Miami, FL 33131
Additional Disclosures for the European Economic Area
This section applies to data processing activities of data subjects residing in the European Economic Area as well as, regardless of residence, to the processing of any Personal Data in the European Economic Area.
“Personal Data,” for purposes of this section, means any information relating to an identified or identifiable natural person (‘data subject’). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
“Services” means any of our products, services, or deliverables.
“Site” means any website operated and controlled by us.
How We Process Personal Data
Our disclosure is limited to circumstances where we are permitted to do so under applicable European and national data protection laws and regulations.
Basis for Processing
We collect and process your Personal Data for a variety of different purposes which are set out in further detail in this section.
In some cases, we will ask for your consent so that we may process your Personal Data. However, in certain circumstances, applicable data protection laws allow us to process your Personal Data without obtaining your consent.
In certain cases, separate consent is not required, including:
- For the performance of a contract. To perform our contractual obligations to you, including our fulfilling orders or purchases you have made, contacting you in relation to sponsorship or volunteer applications, contacting you in relation to any issues with your order or use of our Services, in relation to the provision of our Services, or where we need to provide your Personal Data to our service providers related to the provision of the Services.
- To comply with legal obligations. To comply with laws, regulators, court orders, or other legal obligations, or pursuant to legal process.
- Legitimate Interests.
To operate our business and provide our Services (other than in performing our contractual obligations to you) for our “legitimate interests” and for the purposes of applicable law, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data. Legitimate interests may include:
- To communicate with you regarding the Services, including to address and respond to your requests, inquiries, and complaints.
- For our direct marketing purposes.
- To send you surveys in connection with our Services.
- To verify your age and identity, and to authenticate or authorize access to the Site and our services, including for reviewing and administering volunteer applications
- To assist in the investigation of suspected illegal or wrongful activity, and to protect and defend our rights and property, or the rights or safety of third parties.
- To develop, provide, and improve our Services.
- Subject to applicable law, in connection with a contemplated reorganization or an actual reorganization of our business, in connection with financing, a sale or other transaction involving the disposal of all or part of our business or assets, including for the purpose of permitting the due diligence required to decide whether to proceed with a transaction
In cases where we are not already authorized to process the Personal Data under applicable law, we may ask for your consent to process your Personal Data, including:
- Marketing. We may ask for your consent for the Host Committee or our partners or vendors to contact you by telephone, SMS, post and/or email about other offers, products, promotions, developments or Services which we think may be of interest to you and for other marketing purposes.
- Special Categories of Personal Data. We generally do not collect or require special categories of Personal Data (such as racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health information, biometric data, or sexual orientation) in order to access or use our Site or Services. In the event we may need to collect such information to provide a specific service to you, we will obtain your consent as required by law. In certain circumstances, subject to applicable law, we may process or otherwise disclose special categories of Personal Data without your consent, such as to protect the vital interests of you or of another person.
Data Subject Rights
Data subjects in the European Economic Area and certain other jurisdictions may have certain rights under applicable data protection law, including the right to request confirmation from us as to whether or not we are processing your Personal Data. Where we are processing your Personal Data, subject to applicable law, you also have the right to:
- Request access to, modification or rectification, or deletion. You may have the right to request access to, modification of, or deletion of your Personal Data we maintain.
- Request restriction of processing. You may have the right to request that we restrict processing of your Personal Data in certain circumstances, such as where you believe that the Personal Data we hold about you is inaccurate or our processing is unlawful.
- Data portability. In certain circumstances, you may have the right to receive the Personal Data concerning you that you provided to us or to request that we transmit your Personal Data to another data controller.
- Lodge a Complaint. You have the right to lodge a complaint with a supervisory authority.
In most cases, we need to process certain of your Personal Data in order to fulfill our contractual obligations to you and for our legitimate interests. Where the basis of processing is legitimate interests, you have a right to object to the processing of your Personal Data. Please note that, subject to applicable law, we may continue to process your Personal Data even where you object if there are compelling legitimate grounds for processing that override your interests and rights, or where processing is necessary to establish, exercise, or defend legal claims.
Please note that if you do not provide consent, if you withdraw your consent or object to processing, or if you choose not to provide certain Personal Data, we may be unable to provide you certain products, features, or services.
De-Identified or Anonymized Data
We will retain your Personal Data for as long as long as you maintain an account or subscription agreement or as otherwise necessary to provide you the Services. We will also retain your Personal Data as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.